Privacy Policy for Outsourcing Management Information System (OMIS)

Personal Information (from employees and users)

• Names, contact details, and job titles
• Login credentials and user profile information
• Emergency contact information

Workforce Management Data

• Attendance records and timesheet data
• Placement details (location, role, client)
• Performance metrics and feedback

Technical Data

• IP addresses and device information
• Usage logs and system activity
• Cookies and tracking data for site analytics

Face Verification Data

• Enrollment Photograph: A 2D photograph of your face, captured once during initial setup and stored as your reference.
• Check-in Photograph: A 2D photograph of your face, captured at each check-in attempt, used for immediate comparison and then immediately discarded (not stored).

Sharing Scenarios

• With internal stakeholders for operational purposes
• With clients for workforce management and reporting
• With trusted service providers under confidentiality agreements
• To comply with legal and regulatory requirements

Collection of Face Photograph Data

For the face verification feature, we collect two types of 2D (two-dimensional) still photographs of an employee's face: 1. Enrollment Photograph: This photograph is captured once when an employee is initially enrolled in the face verification system. 2. Check-in Photograph: This photograph is captured in real-time each time an employee attempts to check-in via the OMIS application.

Use of Face Photograph Data

The Enrollment Photograph is securely stored and serves as the reference image for verifying your identity. The Check-in Photograph is used solely for immediate, real-time comparison against your stored Enrollment Photograph. This comparison is performed by our proprietary (in-house) REST API, managed by PT Subur Progress, to confirm that the individual performing the check-in is the authorized employee. This process is designed to prevent attendance fraud. We do not use these photographs for any other purpose, such as demographic analysis, emotion detection, or any form of biometric profiling beyond this specific 2D photo comparison for identity verification.

Storage, Retention, and Deletion of Face Photograph Data

Enrollment Photograph: Your Enrollment Photograph is stored on secure servers managed by PT Subur Progress, located in Jakarta, Indonesia. It is retained as long as you are an active employee utilizing the OMIS check-in feature, or until it is no longer required for the purposes for which it was collected, or as required by applicable law or company policy (e.g., upon termination of employment or your valid request for deletion). Check-in Photograph: The Check-in Photograph is NOT STORED. It is processed in memory for the duration of the verification check and is then immediately and irretrievably discarded. No copy of the Check-in Photograph is retained by our systems after the verification attempt is completed.

Third-Party Sharing of Face Photograph Data

We do not share your Enrollment Photograph or Check-in Photograph with any external third-party entities. The face verification process, including the comparison of photographs, is handled entirely by a proprietary REST API developed, owned, and operated by PT Subur Progress.

Security of Face Photograph Data

PT Subur Progress implements robust technical and organizational security measures to protect your Enrollment Photograph from unauthorized access, use, alteration, or disclosure. These include [mention 1-2 general measures already in your 'Data Security' section, e.g., encryption during transmission and at rest, and strict access controls]. The transmission of Check-in Photographs to our API is also secured.